7 Best Childcare Management Software 2019

July 22, 2019

"I need tons of patience and plenty of energy to manage a child care center. I also have to deal with children." If you are a child care centre manager, it is often challenging to perform the many day-to-day administrative tasks to ensure a successful business. It is for this reason why providers of childcare turn to the use of the best available childcare management software. The childcare management software provides a useful way to manage the daily work of a preschool or a daycare center.

CloudBB- Best Childcare Management Software

  • Effective Online Registration Form
  • Secure Student Pickup System
  • Digital Attendance Tracking
  • Easy Invoicing & Daily Activities Sharing
  • Reliable Open House Planning
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7 Best Childcare Management Software 2019

1. CloudBB

CloudBB child management software CloudBB child management software is popular with child care center managers because it provides a school solution that is safe and comprehensive. The tool allows you to increase accountability and improve the efficiency of the after-school centers. This is made possible by staying in connection with parents throughout the day.


I. Online Registration

It is possible to minimize entry of enrollment and registration data when you integrate their own website and registration forms with this software.

II. Secure Pickup

The driver is able to receive real-time changes for ensuring that there is prompt picking up of all assigned students. Parents are able to see the time when their kids are picked up.

III. Check In-Out

It is possible for guardians, approved pickups, or even parents to complete check-ins while going to the learning center.

IV. Parents Connection

Student activities and precious moments are able to be shared through the app so that parents are aware of the daily involvements.

V. Marketing

CloudBB childcare management software makes it easy to plan your marketing campaigns accordingly for increasing enrollment potential.

best childcare management software


• A secure and real-time student pickup system- Pickup function syncs pickup-info simultaneously between after-school administrators, drivers and parents which saves time, money and energy by virtue of the advanced technology

• Comprehensive afterschool solution packed with all the requisite features that manage classrooms, handle administrative tasks and stay in touch with families in a hassle-free way

• Customizable platform to meet some school's unique needs

• 30-day free trial with brilliant features and affordable & cost-effective pricing plan available

2. Kinderlime

This cloud-based platform for child care is suitable for after-school programs, day care centers, and other different sizes of childcare. The app, compatible with iOS and Android devices, can be used for sending photos, newsletters, videos, and other messages to guardians or parents.


I. Sign In-Out: Digitize your sign in-out process with our one-touch mobile solution for students and staff.

II. Staff Timecard: Automate staff timecard all the way to payroll.

III. Childcare management: Track your staff time clock and connect them to payroll easily.

IV. Parent billing: Online billing with the lowest transaction fees and fastest payout timelines.

V. Parent Connection : Capture daily activities , message or send rich newsletters through the app


• The sign-in/out feature alerts parents about the daily routine of a child via email

• Great customer service

• User-friendly tool


• There need to be more features like an addition of a spellcheck feature to the newsletter

• Sign-in or sign-out corrections can be tricky

3. Brightwheel

Brightwheel child management software was designed to help with smooth operation, less manual work, and provide time for people looking after the well-being of children. The features and tools are constantly updated and improved and that is why it is an effective tool for childcare management.


I. Classroom management: Streamline the day in the classroom.

II. Families engagement: Easily communicate with parents and guardians by sending notices and making calls from within the app.

III. Digital check-in: Digitize check-in for students and staff.

IV. Attendance reports: Run attendance reports for billing and licensing, payroll reports to sum hours worked for timecards.


• Very clean interface

• Communication with parents is convenient

• Feedback on potential improvement to the app are received and implemented


• Limited features

• Messaging customer service may not be helpful

4. Procare

Procare software is popular since it helps with the storage and organization of the child and family information. This childcare management solution is suited for after-school programs, child activity centers, school districts, daycare, and childcare centers.


I. Manage child and family information with child registration & schedules, contacts & child/parent tracking, immunizations, enrollment history, photos & child log notes and so on.

II. Parent communication app

III. Track Attendance with features like cross-family pickups, attendance-based fees, billing methods.

IV. Payment processing and tuition collection

V. Parent portal and online registration


• Extremely impressive versatility

• Many useful faucets for child management

• Increased ease of checking in and out


• Maybe difficult to find some reports as they are not logically sequenced

• Self-navigation is a challenge

5. HiMama

This childcare app helps child care centers and parents to communicate easily. The software is designed to take photos and also capture videos of children. The captured videos and photos are then sent to parents. Parents are also able to receive messages and reports with important updates.


I. Smart billing and invoicing

II. Parent engagement and communication

III. Childcare daily documentation

IV. Administrative reporting


• Unlimited phone and email support for parents and staff

• Parents love the high-quality photos, videos, and the constant engagement with child care centers.


• It is a challenge to scroll down and add/view comments when using the mobile app

6. EZCare

With this childcare tool, you will be able to access different functionalities such as billing, scheduling, enrollment, and parent engagement. Family engagement tools include a mobile app and a parent portal.


I. Registration and enrollment

II. Payment portal

III. Online billing and payment processing

IV. Data management, reporting, and accounting

V. Scheduling and attendance


• Great customer service

• User-friendly

Online registration, payroll, e-payments, etc.


• Can be a bit unstable, especially the reports feature

• Its add-on features need users to pay more.

7. LifeCubby

This child care management software lets its users import different types of data from other childcare management programs or tools like Procare. Parents are able to trace updates in real-time and stay connected with their children’s teachers.


I. Billing and payments

II. Family communication

III. Progress and assessments

IV. Lesson plans and calendars

V. Share photos and videos


• Enhanced communication

• Easy to learn how to use the software

• Allows multiple child accounts


• Occasional app freezes and slow speeds

• Errors may be produced if two children share the same name


In conclusion, bygone are the days when the child care centre manager had to struggle to manage the internal operations like attendance, scheduling, billing and reporting effectively. But now, having seen the different types of childcare management software that you can choose from, I strongly recommend that you pick and use CloudBB. This particular child management software has a comprehensive list of features for the teacher, driver, and parent, making life better and easier.

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